QUALITY MANAGEMENT FOR LIFE SCIENCE TEAMS

Build a quality system that works with your team.

SmartQMS designs practical quality management systems for biotech startups, MedTech companies, scientific laboratories, and research organisations looking to improve reproducibility, translation, and commercialisation, and/or obtain ISO certification and accreditation.

20+ years in MedTech & Biotech · Academic & medical research · Startups

Two scientists reviewing quality records on a tablet in a working laboratory
20+ years of cross-sector
ISO experience
20+ years MedTech & Biotech experience
Trusted by leading Australian research institutes
9001 · 13485 · 17025 · GCP ISO Certification & NATA Accreditation specialists

How we work

A QMS your team will be proud of.
In three simple steps.

We build systems around your work, your risks, and your specific needs, together with your team.

STEP 1. WE UNDERSTAND

Your process, your standard, your starting point.

  • We map your technical work and certification or accreditation goal
  • We identify what already exists before adding new controls
  • We surface the real gaps and challenges specific to your processes
STEP 2. WE BUILD

Practical processes, documents, and evidence pathways.

  • We design controls that fit how your team actually works
  • We implement core processes, assign responsibilities, and review cadences
  • We develop lean documentation - only what the standard needs and people will use
STEP 3. WE EMBED

Processes that your team own.

  • We train your team so the system isn't dependent on us
  • We conduct pre-audit dry runs, evidence walk-throughs, corrective action coaching
  • We implement continual improvement culture and system that doesn't stall after certification

Case Studies

How we have helped teams build
great systems.

RNA Therapeutics Research

A leading Australian research institute pursuing ISO 9001 certification for RNA therapeutics manufacturing.

  • QMS design from clinical-grade research operations
  • Certification readiness aligned to manufacturing controls
  • Audit preparation across documentation, training, and CAPA

Genomics Laboratory

A genomics centre strengthening ISO/IEC 17025 systems for NATA reassessment.

  • Method validation, traceability, and result-validity controls
  • Internal audit refresh and corrective action discipline
  • Lean documentation aligned to lab realities

Recombinant Products Facility

A university-embedded production facility scaling its quality system.

  • Risk-based controls for non-routine, project-driven work
  • Records and competence pathways for early-career staff
  • Quality culture coaching for technical leadership

Biotech Scale-Up

A growing biotech preparing first-time ISO 9001 certification ahead of investor due diligence.

  • Lean QMS that doesn't slow R&D
  • Investor-ready evidence of process maturity
  • Roadmap to clinical-grade quality for trial-ready work

Built for Australian science

ISO 9001:2015

Certification support for biotech, research, and science-based organisations.

ISO 13485:2016

Medical device QMS for MedTech companies, device manufacturers, and clinical biotech.

ISO/IEC 17025:2017

Laboratory management aligned to NATA accreditation requirements.

Clinical QMS

Good Clinical Practice-aligned quality systems for clinical trial sites, CROs, and sponsors.

Research-informed

Deep understanding of the research landscape.

Trusted by Australian science and research leaders.

Trusted across university research facilities, biotech scale-ups, genomics centres, and MedTech founders. Here are a few of the leaders we've worked with.
Click through to read what they had to say.

I had the privilege of working with Keren in my role as Deputy Director of Phage Australia when we engaged her and the SmartQMS team to help us achieve ISO 9001:2015 certification. Phage Australia operates in a uniquely complex environment: a shared laboratory that combines exploratory phage research, biobanking, genomics and therapeutic phage production for patients with difficult-to-treat infections under the STAMP protocol.

Keren led SmartQMS’s support in scoping, designing and implementing a tailored quality management system that could function across this mixed-purpose lab, where part of the space needed ISO-compliant processes and documentation, while other activities remained research focused and agile. Her ability to understand the nuances of phage biobanking, diagnostics and production, and to translate them into structured, auditable processes was critical to our success.

Ruby Lin
Deputy Director, Phage Australia

Keren worked closely with our Sequencing Hub for several years as a Quality Management System (QMS) consultant, providing expert guidance throughout the successful transition of our accreditation for whole genome sequencing whilst ensuring our QMS remained practical, robust, and compliant. She played a key role in educating and refreshing our team on quality management principles, preparing us for external accreditation audits, and providing invaluable support before and during the audit process. Her knowledge, attention to detail, and calm, pragmatic approach gave our team confidence and contributed significantly to successful accreditation outcomes.

Jim Blackburn
Head of Genomics Platform, Garvan Institute of Medical Research

I have had the pleasure of working with Keren from SmartQMS during the early stages of developing a medical device, and I can confidently say she has been exceptional.

Her communication is clear, responsive, and practical, which is invaluable when navigating the complexity of medical device standards and regulatory requirements. She has a deep understanding of regulation and compliance, and is able to translate these requirements into actionable steps for founders.

What truly differentiates Keren is her ability to understand the stage and strategy of a startup. She provides guidance that is proportionate, risk-based, and aligned with commercial reality, ensuring compliance is built properly from the outset without unnecessary overengineering. For early-stage MedTech founders, that balance is incredibly valuable.

I would highly recommend Keren and SmartQMS to any medical device startup seeking expert, pragmatic support in building a quality system and preparing for compliance.

Jonty Durrheim
Director, Valkin Biosystems · Director, Seasons Healthcare

Keren has been our Quality Manager at the Recombinant Products Facility for the past four years, and we’re incredibly grateful for her strategic guidance. Thanks to her leadership, we smoothly achieved ISO 9001 certification in 2022, and we’ve just passed our fourth audit with no findings for the fourth consecutive time!

What truly sets Keren apart is her people-centric approach. Rather than providing a one-size-fits-all template, she helped us develop a quality management system tailored to our unique needs. She went to great lengths to educate our team on the value of working within ISO standards, fostering a culture of quality awareness and continuous improvement.

Keren instilled a strong sense of ownership by empowering us to build a system that’s both simple and flexible, allowing it to evolve over time. Her approach to making the quality system work for the people who use it is refreshing — with Keren, quality management is not a bureaucratic hurdle but a strategic asset. She has transformed our approach, making the quality system a tool that supports our goals rather than something we simply comply with.

Hélène Lebhar
Head of the Recombinant Products Facility, UNSW Sydney · President, BioProcessing Network

Keren joined the Ramaciotti Centre for Genomics as a consultant when we started the process of working towards accreditation for key genomic applications. She provided expert guidance on how to approach the regulator and how to implement a QMS in what at the time was a core facility supporting a very broad range of research across the country. She prepared the lab team for the task ahead and prepared myself and the managers for the shift in thinking that is required as you move towards accreditation.

Keren’s calm, considered and ordered approach, expertise and experience in all things quality, and excellent communication skills make her a trusted colleague and advisor. Her unique skillset was invaluable, and under her guidance the Centre successfully obtained and maintained its ISO/IEC 17025 accreditation.

Helen Speirs
Large National Genomics Initiatives Leader, Illumina (Asia Pacific, Middle East & Africa)

Keren has consistently demonstrated outstanding leadership as our Quality Manager at the Ramaciotti Centre for Genomics over the course of several years. She played a crucial role in steering us through the ISO/IEC 17025 accreditation process, overseeing the implementation of necessary procedures, and has continued to flawlessly manage our Quality Assurance system. Her impressive skill set and unwavering dedication make her a true standout leader. If anyone needs guidance and leadership going through NATA or other accreditation, I would recommend you contact Keren!

Helena Mangs
Deputy Director & COO, Ramaciotti Centre for Genomics, UNSW Sydney

I can’t recommend Keren highly enough for her guidance in helping the UNSW RNA Institute become the first ISO 9001 certified RNA therapeutics manufacturer in Australia. Her knowledge of the QMS and certification landscape, excellent communication, and organised, pragmatic approach was invaluable. What could have been an overwhelming task was instead a manageable and rewarding effort in which we achieved our certification goals within an ambitious timeline. From the initial discussion as to which ISO certification best suited our needs, through to the final audit and follow-up, her advice and direction were critical to our success.

Joshua Peterson
Chief Operating Officer, UNSW RNA Institute
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Where does your quality system actually stand?

Take the 5-minute SmartQMS Quality Readiness Check. Get a snapshot of your readiness for ISO 9001, ISO 13485, ISO/IEC 17025 NATA, or Good Clinical Practice — and what you need to focus on next

FAQ

How long does ISO 9001 certification take for a small biotech?

Most growing biotech and research organisations can reach ISO 9001 certification in 6-12 months, depending on starting point, technical complexity, and team capacity. We start with a gap analysis to give you a realistic timeline before any commitment.

What's the difference between ISO 9001 and ISO/IEC 17025?

ISO 9001 is a general quality management standard for any organisation. ISO/IEC 17025 is the laboratory-specific standard for testing and calibration competence — required for NATA accreditation. Most science organisations need 9001 for the business as a whole and 17025 for specific lab activities.

When do we need ISO 13485 instead of — or alongside — ISO 9001?

ISO 13485 is the QMS standard specifically for medical device design, manufacture, installation, and servicing. If your product is a medical device or will be submitted for TGA registration, ISO 13485 is the required standard — not ISO 9001. Many MedTech companies hold both: 13485 for their device activities and 9001 for broader business operations. SmartQMS helps you scope and sequence both without duplicating your documentation effort.

Do we need a full-time Quality Manager?

For most small biotech and lab teams, no. SmartQMS provides Fractional Quality Lead support — senior quality expertise scaled to your stage, without the cost or recruitment lead time of a full-time hire.

What does a clinical quality management system cover?

A clinical QMS puts the controls a trial actually runs on into one system: trial documentation and version control, delegation and training records, monitoring, protocol deviations, safety reporting handoffs, and inspection readiness. We build it around Good Clinical Practice for clinical trial sites, CROs, and sponsors — and align it with ISO 9001 where you also hold or want certification, so you are not maintaining two sets of paperwork.

Do you publish pricing?

No. Every quality system is different — scope depends on your current processes, certification or accreditation objective, team size, technical complexity, and timeline. We start with a free consultation so we can recommend the right level of support.

Ready to start

Book a free consultation.

30 minutes with our team. We'll talk through your certification or accreditation goal, where your system stands today, and the next practical step. No obligation. No sales pitch. Just clarity.

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